Keep Files Organized and Easy to Find

This guide explains the standard folder structure we use in Cinecraft’s Shared Drives for client work, project management, and internal documentation. Following this structure ensures consistency and makes collaboration across teams simple and efficient.

Folder Structure Overview

Shared Drives Folder (Top-Level)

This is the main container for all company-wide folders.

Bids Folder

Used for storing documents related to potential work or early-stage discussions.

Client Folders

Each client has a dedicated folder. Within each client folder, you’ll find the following:

Admin Folder

• For Admin use only.

Branding Folder

• Client branding assets such as:

  • Logos

  • Brand standards

  • Fonts

Production Folder

Contains everything related to ongoing or completed production work. Inside:

• _shared-media Folder

  • Reusable non-branding media files (e.g., B-roll from photoshoots)

• Project-name Folder

  • Audio Folder – Music, VO, and sound effects

  • Deliverables Folder – Final outputs

  • Design Folder – Graphics, comps, layouts

  • Video Folder – Source and rendered video files

  • Project Files (root level) – Includes core working files

  • Shortcut to X-####-project-name Folder – Links to the corresponding Projects folder

Projects Folder

Organized by Job Number (e.g., X-1023)

Inside each Job Number folder:

_reference Folder

• Context-only content (recordings, example materials, prior work)

Instructional-Design Folder

• All documentation related to instructional and learning design

Design-Documents Folder

• Finalized design docs and storyboards

  • Includes an _archive for older versions

Project-Management Folder

Contains documents related to planning and tracking:

• Invoices Folder and _archive

• SOW Folder (Statements of Work) and _archive

• Timelines, Overviews, Change Forms – kept in the root

• Shortcut to related Production Folder

Modifications

Users are free to add folders as needed to stay organized, but please follow the general structure above when possible.

Versioning (End-of-Project Protocol)

When a project is complete:

• The developer must zip the project’s Production folder

• Name it like this: d####-production-snapshot-YYYYMMDD.zip

• Place it in: Projects > Job Number Folder

• These zipped folders serve as version backups and must not be deleted

Need help organizing a project folder? Contact your project lead or the IT team for assistance.

Here's a handy simplified PDF version for reference!